40th EUI Research Dataset Added to the Research Data Collection in Cadmus

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On the 23rd of April, the 40th EUI research dataset was added to the multi-disciplinary Research Data Collection in the Cadmus repository. The EUI Research Data Collection is an infrastructure for the preservation of EUI research data outputs; a platform for sharing research data; and a solution for funder-mandated research data management compliance (eg. EU Horizon Europe / ERC).  To submit a dataset for reposit – please complete this online form. The EUI Library offers specialist support regarding (i) data protection (ii) database copyright and (iii) advice on metadata, file-naming, format, structure, and whether data should be archived under embargo, or made available as open data.  An overview of EUI research data support is in the EUI Library Research Data Guide. Only EUI-generated datasets can be included in the EUI Research Data Collection. [ctd…]

  • To submit a dataset to the Cadmus repository, the first step is to complete the Library’s online data submission form
  • Library staff will make an appointment for transfer of data, documentation and – where applicable – code
  • Any researcher, fellow or professor – from any discipline – can submit research data outputs to the EUI Research Data Collection
  • Library staff will use the information from the online form to generate metadata to describe the dataset and make it findable, accessible, interoperable and reusable (FAIR data principles)
  • Librarians also help research project managers to prepare data management plans (DMPs) which are required when applying for EU Horizon Europe and ERC funding.

Next steps

  • When preparing submissions, it is advisable to create two dossiers: a Data dossier for the dataset; and a Docs dossier for documentation and (where applicable) codebooks
  • Sub-sets should be accommodated in the Data dossier, and not submitted as separate entries. (New iterations of the dataset can subsequently be submitted as new entries)
  • Large datasets should be submitted in archive format (eg. .zip). Data should be submitted in original file format version
  • Documentation should include a concise overview of the research project, methodology and disciplinal context
  • Scholars presenting datasets for inclusion in the Research Data collection in the Cadmus repository should pay particular attention to data quality control, dataset structure and data protection
  • Clear and consistent metadata for folders, files, variables and versioning helps facilitate future data retrieval, reuse and replicability. The Library will provide advice and practical assistance
  • Science Europe published a new Data Management Plan Evaluation Rubric in January 2021, which can be used to check the quality of data management plans

Data as original work

  • Datasets presented for inclusion in the EUI Research Data Collection must be the output of original data generation; or must be the output of significant, value-added, elaboration of pre-existing sources
  • The source(s) of the data must be indicated. If the dataset is the output of original data collection and elaboration, details must be provided. If the dataset is derived from pre-existing sources, those sources must be clearly indicated (data creator, institutional source, publisher).

Permission to share dataset as open data

  • EUI members submitting a dataset for inclusion in the EUI Research Data Collection in the Cadmus repository should be particularly attentive to data protection and database copyright. Library staff will offer guidance
  • Data Protection: Persons, families and households cannot be identifiable in any dataset. Submitters are responsible for obtaining and documenting the informed consent of subjects. Dataset creators are responsible for the anonymisation of data observations. The Research Data Services page provides further information
  • Database copyright: Research data outputs which are elaborated from pre-existing copyrighted sources may require permission to reposit and share. It is not possible to publish a dataset containing substantial portions of data sourced from pre-existing databases governed by contractual license. The Library provides advice on copyright and data protection• By submitting the online data submission form, EUI members certify that their work complies with the Code of Ethics in Academic Research of the European University Institute
  • For support and further information, please write to [email protected]

EUI Library Data Portal

The Library maintains an indexed Data Portal which (i) provides access to licensed data resources for EUI members and (ii) introduces open data resources of relevance to EUI research themes. All resources in the Data Portal have an individual guide with (i) Data description and scope (ii) Time-period coverage and release/wave information (iii) Support links (online manuals, software transfer routines, user networks) (iv) Terms and conditions of access and use.