Booking Your Journey & Getting Reimbursed

Booking Your Journey

All participants must make their own travel and accommodation arrangements.

In order to purchase the most convenient fare, we highly recommend you book your journey in advance.

Getting a Certificate of Attendance

To earn the Certificate of Attendance, participants are required to write a PhD research proposal (2 to 3 pages) on their research interest, based on what they have learned during the SPS Summer Academy. The PhD proposal will be due one week after the end of the SPS Summer Academy (submission deadline: September 22). Only after receiving the research proposal will the Department issue the Certificate of Attendance.

Getting Reimbursed

Those participants who are selected for financial support can have their travel and accommodation costs reimbursed. This reimbursement cannot exceed the threshold set for the given type of financial support.

To get reimbursed, the selected participants must have earned the Certificate of Attendance, and must present the supporting documents.

Please note that for administrative purposes every reimbursement claim must be accompanied by the supporting documents: original receipts, boarding passes and proofs of payment. The reimbursement will be processed only when the Certificate of Attendance can be issued (i.e., after the submission of the participant’s PhD research proposal).

!!! REMEMBER TO KEEP ALL YOUR RECEIPTS, BOARDING PASSES AND PROOFS OF PAYMENT !!!